Avenbury Lakes Homeowners Association
Activities
Sign Up and Payment Procedures
(Approved July 26, 2005)


There are many wonderful events, clubs, parties, and classes to enjoy at Avenbury Lakes.  It is important that we make things go as smoothly as possible when signing up and paying for events.  A few changes in the sign up and payments procedures are needed to ensure everyone have an opportunity to participate in these community activities and that they are administered efficiently and effectively.

Effective September 1, 2005, when signing up for any event in the Activities Book follow the following rules.

1.New sign-up sheets will be available the first of each month.

2.Find the activity sheet you are looking for in the indexed Activities Book.  Some events may be listed under a particular club, i.e. Bingo under “Men’s Club”, and other s may be listed under “Special Events” alphabetically.

3.Sign one name per line, no couple is to be listed on a single line.

4.If a deadline is stated, it will be adhered to.

5.Payment for an event is required at sign up.  Do not sign up without paying for the event in advance.  Only your payment holds your reservation.

6.Refunds can be made up to the deadline date stated for the individual event.  If you cannot attend, for whatever reason, you may find another resident to take your place.

7.Payments can be made by cash or check.  Place cash in an envelope marked with your name(s) and the event for which payment is being made.  Make sure this is done properly as money has been received with no indication of whom to give credit or for what event.

8.If signing up for multiple events, a separate check is required for each event.  Otherwise the administrative control becomes very expensive and time consuming.

9.If an event calls for “payment at the door”, please do not place any fees in the box.

10.No post dated check will be accepted.

11.All-day trips require payment in full to hold your reservation.

12.Overnight and multi-day trips over $200 per person require a minimum deposit of $150 with final payment due within three (3) weeks of departure.

13.Trip refunds can be made up to the deadline registration date.

14.When all seats have been reserved with full payment, a “wait list” will be established for those interested in joining that trip.  If reserved seats become available at the last minute, residents on the “wait list” will be contacted in the order they originally signed up.